Work with GEEX!
Executive Assistant
Job Summary
GEEX is a dynamic and inclusive organization dedicated to fostering community, education, and innovation in the glass arts. We are seeking a detail-oriented and motivated Executive Assistant to oversee and enhance the efficiency of our programs, communications, and administrative functions. This role requires strong organizational skills, excellent communication abilities, and a commitment to promoting cultural equity and collaboration in the glass community. GEEX is based in Madison, WI, and this is a fully remote position.
The Executive Assistant will work closely with the GEEX team and various program facilitators in a horizontal leadership model to manage operations, support community engagement, and ensure the smooth execution of our initiatives.
Key Responsibilities
Administration
- Manage organizational calendars across all programs, ensuring alignment and timely updates.
- Coordinate meeting logistics, including invitations, registrations, and follow-ups.
- Create and manage supporting materials such as slide decks and documentation for meetings and events.
Community/Program Coordination
- Serve as the primary point of contact for institutional subscribers, organizational partners, and sponsors.
- Facilitate communications with co-facilitators for programs such as the BIPOC Community Table, Flame Affinity Group, Writing Center, and Educators Group.
- Provide website support by vetting and posting entries to the Resource Exchange and managing the Writing Center Calendly interface.
Financial Tracking
- Manage invoicing, donations, subscription payments, and sponsorship/partner.
- Maintain accurate financial records and generate reports to support organizational planning.
- Work collaboratively with the leadership team to monitor budgets and financial goals.
Marketing
- Planning, copywriting, assembly and distribution of monthly newsletter via MailChimp.
- Develop and manage a social media content calendar to promote GEEX programs and initiatives.
- Create compelling and consistent social media copy tailored to various platforms and audiences.
- Conduct marketing research to identify new outreach opportunities and improve engagement.
Qualifications
Education and Experience
- Bachelor’s degree in Art, Arts Administration, Business, Communications, or a related field (or equivalent professional experience).
- 3+ years of experience in operations management, program coordination, or a similar role.
- Familiarity with the glass arts community or arts organizations is a plus.
Skills and Competencies
- Organizational Skills: Ability to manage multiple programs, calendars, and deadlines with precision.
- Communication Skills: Excellent written and verbal communication, with experience engaging diverse audiences.
- Financial Acumen: Proficiency in invoicing, financial tracking, and basic budgeting.
- Technical Skills: Proficiency with office productivity tools (e.g., Google Workspace, Slack, AirTable, Microsoft Office, Miro), social media platforms (e.g. Buffer), and website content management systems (e.g., WordPress).
- Marketing Knowledge: Experience with social media management, content creation, and marketing research.
- Problem-Solving: Strong analytical skills and the ability to adapt to evolving priorities.
- Collaboration: Demonstrated ability to work effectively in a team-oriented environment, including with remote teams.
- Remote Work Experience: Ability to work independently in a remote environment with biweekly team check-ins and asynchronous communications.
Personal Attributes
- Cultural competence in speaking to and supporting cultural equity in a predominantly white professional and academic arts discipline.
- Creative thinker with a proactive approach to problem-solving.
- High level of professionalism and accountability.
Compensation and Benefits
- $20-$25/hour, at half time (20 hrs/week)
- Technology Stipend
- Opportunities for professional development
How to Apply
Please email to support@geex.glass:
- your resume
- a cover letter detailing your interest in the position
- email and cell contacts for three professional references
Applications are currently closed. Please email us if you have any questions regarding the status of your application.
Web Development Assistant
Job Summary
GEEX is a dynamic and inclusive organization and platform dedicated to fostering community, education, and innovation in the glass arts. We are developing a new website with React.js to better serve our community’s programs and resources by improving the overall user experience for visitors and subscribers. Our team is seeking a detail-oriented Web Development Assistant to help our engineering and design team architect and populate pages. GEEX is based in Madison, WI, and this is a fully remote position.
Key Responsibilities
- Assist development of a responsive web application with React.js, HTML, and CSS by creating React components with our primary Web Developer.
- Collaborate with our UX lead to ensure seamless, consistent design elements and UI components for desktop and mobile screens.
Qualifications
Preferred Education and Experience
- Bachelor’s degree in Computer Science, Software Engineering, UI/UX/IX Design, or a related field (or equivalent professional experience).
- 1-3+ years of experience in web development, a similar role.
- Familiarity with the glass arts community or arts organizations is a plus.
Skills and Competencies
- Organizational Skills: Ability to manage multiple tasks and track project progress.
- Communication Skills: Excellent written and verbal communication.
- Technical Skills: HTML, CSS, and React.js required, Tailwind CSS, Next.js, and Headless CMS (Sanity.io) encouraged.
- Coding Skills: Write clean, efficient, and maintainable code.
- Design Skills: Proficiency in responsive web design principles and techniques.
- Problem-Solving: Strong analytical skills and the ability to adapt to evolving priorities.
- Collaboration: Demonstrated ability to work effectively in a team-oriented environment, including with remote teams.
- Remote Work Experience: Ability to work independently in a remote environment with biweekly team check-ins and asynchronous communications.
Personal Attributes
- Cultural competence in speaking to and supporting cultural equity in a predominantly white professional and academic arts discipline.
- Creative thinker with a proactive approach to problem-solving.
Compensation and Benefits
- $30/hour at part time (10 hrs/week)
- Contract will run from March-June 2025
How to Apply
Please email to support@geex.glass:
- your resume
- a portfolio showing relevant work experience in web development/design/etc., such as live applications, code samples, or case studies
- a cover letter detailing your interest in the position
- email and cell contacts for three professional references
Priority Application Deadline: February 15, 2025
Applications are currently closed. Please email us if you have any questions regarding the status of your application.